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New Business Client

Instructions:

How to use:

Click through the tabs at the top to navigate between sections.
Fill in text fields and check/select the appropriate options.
Click "Save Progress" to store your work in the browser.
Use "Export Data" to download your responses as a JSON or CSV file.
Use "Print" to create a physical copy.

Know Your Client - General Information

1Business Name:

2Office Address:

3Federal Identification Number:

4Type of Business:

5Type of Entity:

6Owners/Partners/Shareholder Names:

7Fiscal Year End:

8Number of Locations:

9Details of Locations:

Banking Information

10Checking Bank Account Number:

11Money Market/Saving Bank Account Number:

Software Configuration

1Accounting Software:

2Software Version:

3Admin Access:

We occasionally need to perform tasks that require admin access.

Admin access will be provided

4Our Access:

Please assign a user specific for us to utilize on a daily basis. We prefer our own login for reasons of auditing the work.

5List all integrated Apps that are used with the Accounting Software:

Many apps are capable of feeding into your clients' software. Please let us know which ones are being used.

6Payroll Reports:

Where can we obtain any payroll reconciliation reports we will need to finalize the monthly reports?

Method of payroll entry:

Detail Checks

Journal Entry (JE)

Chart of Accounts (COA)

Recommendation: It is recommended that we utilize COA with Account numbers

1Do you have a standard COA you start all clients with?

Yes

If yes, please describe or attach:

2Unknown Suspense Account:

Please designate the Unknown Suspense account you would like us to use for items such as physical checks that may not have full data.

3Upload or describe your COA structure:

File Storage and Naming Conventions

1Source Documents:

Where can we find the source documents required for reconciliations?

2Your DMS (Document Management System):

DMS Access URL:

DMS Username:

DMS Password:

File Naming Convention:

Payroll Setup

Note: Assumes Client requires Payroll managed via 3rd Party—This feature must be activated before we can complete set up.

1Client Name:

2Does Client have payroll set up in Accounting Software?

Yes

3If YES to #2, please describe what Client requires to fix any issues:

4If NO to #2, please list Payroll Items Client requires:

Hourly Rate

Salary

Hourly Rate OT

Salary OT

Owner's Salary

Partner's Salary

5Please list benefits Client provides:

6Company Legal Name:

7Company DBA Name (if applicable):

8Federal EIN:

9Number of active employees:

10Payroll frequency:

11Estimated pay days:

General Balance Sheet Review

1When was the balance sheet last prepared and reviewed?

Yes

2Have all accounts been reconciled as of the balance sheet date?

Yes

3Are there any known errors or adjustments that need to be made?

Yes

4Does the balance sheet balance, or are there out-of-balance conditions?

Yes

Other Current Assets

1What comprises "Other Current Assets"?

Yes

2Are prepaid expenses properly classified and amortized?

Yes

3Are employee advances documented and collectible?

Yes

4Are deposits with vendors tracked and recoverable?

Yes

Software & Systems

1Is the chart of accounts properly structured?

Yes

2Are accounts correctly classified (current vs. long-term)?

Yes

3Are there any "suspense" or "clearing" accounts with balances?

Yes

New Business Client

Instructions:

📋 Client Onboarding Checklist

Know Your Client - General Information

Banking Information

Software Configuration

Chart of Accounts (COA)

File Storage and Naming Conventions

Implementation & Access Setup

Apps & Integration

Banking & Credit Cards

Accounts Receivable (AR)

Accounts Payable (AP)

Cash Sales & Merchant Services

Payroll Setup

Inventory Management

General Balance Sheet Review

Cash & Bank Accounts

Accounts Receivable

Inventory

Other Current Assets

Fixed Assets

Other Assets

Documentation & Historical Issues

Software & Systems